Here’s How to Write Blog Posts Faster (9 pro moves)
Your blog content builds authority and trust and grows your personal brand. And the more you have, the better.
But how much can you realistically increase your publishing without sacrificing on quality?
Turns out, lots!
This is my guide on how to write blog posts faster.
From AI to workflows, these are the top things I do to write more efficiently.
Now let’s do this!
Hey, just a quick heads up that some links in this post may be affiliate links. This is at no extra cost to you, but helps me keep the lights on. Thanks for your support!
What Is ‘Fast’ Blogging?
Blogging faster means your workflows are efficient and your publishing schedule is fully optimized.
But ‘fast’ means something different for everyone. I’ve worked with companies who pump out hundreds of articles per month. And then I’ve worked with businesses who do just four posts a month.
“One brand’s slow is another one’s fast.”
So first define your optimal speed based on your lifestyle, goals, preferences and resources.
This will give you a clearer path moving forward.
And be careful to not sacrifice quality for quantity. Sometimes, a slower publishing schedule makes sense. I always try to just stay intentional.
Explore more:
➤ Personal Blogging 101
How to Write Blog Posts Faster (9 moves)
1. Use AI
AI is an epic tool. So I say use it — but don’t rely on it completely.
Editing text and adding personal experience is super important and a big part of Google’s E-E-A-T guidelines (the first E being Experience).
Plus, your readers like it better — real experience makes you look more trustworthy and authentic.
AI is perfect for brainstorming, outlining, topic ideation, optimization, crafting your content strategy and getting a first draft down. The closer you can get to the finish line (publishing), the faster your writing is.
So here are a few AI tools I’m currently loving:
Magic Write by Canva
ContentShake by Semrush
2. Write More
The more you write, the better and quicker you get.
As you publish more blogs, you’ll improve your typing speed and ability to get your ideas out quickly. You’ll find your rhythm and things become like second nature.
Formatting, writing tone, drafting outlines — the more you do it, the quicker you get.
So to blog faster, develop a strong and consistent writing habit. Write everyday. Make it a core part of your schedule and life. It takes practice and skill to write quicker.
That’s the process though. Or as one poet put it:
“The best way out is always through.”
3. Keep Your Tabs Open
I do all of my drafting in a Google Doc. And here’s the hack — I keep this tab open in my browser, and this speeds up my writing.
Why?
Because my next post is always right there in front of me and ready to be worked on. This keeps me consistent and splits up my blogging into micro-writing sessions.
Five minutes here, 10 minutes there…it adds up!
I don’t set any timers either. I just make sure to finish an idea before leaving. Writing in short bursts like this is slightly mood-based, but hey, it works for me.
4. Write What’s Top of Mind
When you can, write on topics that are hyper-relevant in your life or business. It’s way easier (and quicker) to write about things that are currently happening around you.
They’re top of mind and fresh, which puts you in a flow state. This has been my blogging strategy from the start.
My articles essentially track my journey, life and development as a human and a personal brand.
It’s a nice strategy. And it makes my writing process easier and more fun.
5. Do Good Research
Research includes topic ideation, keyword planning and competitor analysis. The better you research these things, the quicker your writing will be.
Finding good keywords means choosing ones that align with your content strategy and brand. When you do good keyword research, you know exactly what topics and sub-topics to cover.
This clarity improves your blog writing speed.
But I also like to do a competitor analysis before writing. This helps guide my outlining and first draft.
“Explore what topics other articles are covering. Use this for inspiration.”
Studying other articles that are ranking for your target keyword is great for inspiration — especially if you’re in a creative rut.
You’ll better understand the search intent of your topic and what things you should be covering.
Just be sure to add your own unique ideas too.
6. Outline Your Post Before Writing
I always outline my blog posts before writing. It makes the whole process much quicker and more efficient.
All I do is map out the main H2s and H3s, based on my keyword research.
Sometimes I’ll adjust things or add new sub topics as I write. But having this foundation makes it much easier to get into a flow and write quicker without bottlenecks like figuring out what to talk about next.
So like a painter, outline the main structure first before you start coloring in the finer details. This is more efficient and, ultimately, more speedy.
7. Use Blog Templates
Blog templates are plug-and-play outlines to write from and they ensure that you cover a topic in full. It makes your outlining and writing much quicker.
Plus, when you use a template, there’s a better chance your post will be fully optimized for better SEO, UX and performance. Some posts will require a more complex template (like ultimate guides) while other posts will be simple (think listicles).
There are tons of free templates online. But you can also just study other successful bloggers and how they structure things.
Here’s a template I often use for my blog posts (including this one):
H1: Main title
H2: What is (topic)?
H2: How to do (topic)
H3: Tip 1
H3: Tip 2
H3: Tip 3
H3: Tip 4
H2: Benefits of (topic)
H2: Conclusion
8. Have a Blogging Workflow
A blog workflow is a set of steps or processes for researching, writing, publishing and updating blog posts.
It’s a repeatable system that removes bottlenecks and improves your writing speed. A good workflow will complement your lifestyle, writing strengths and habits.
As you write more, you’ll naturally create your own systems.
But here’s my blogging workflow as an example:
Choose a keyword
Do a SERP analysis
Create an outline/brief
Write
Edit
Publish
Monitor
Update (eventually)
9. Outsource Stuff
If you have the budget, outsource some of your blogging stuff.
For example, you can hire a blog writer, delegate trivial tasks (like admin stuff) and use automation to get rid of routine work.
But whatever parts of your blogging process you decide to outsource, here are some quick tips to keep in mind:
Outsource your weaknesses, keep your passions
Look for experience in the freelancers you hire
Train your hires fully on brand voice, deadlines, etc.
Have clear guidelines for others to follow
Have a decent budget to attract better talent
Benefits of Blogging Faster
Grow your site quicker
Have a more active blog
It’s more ‘lines in the water’
Build authority and trust faster
More chances to engage with readers
More likely to be a first-mover on trends
Adapt to changes quicker
Get really good at blogging
Optimize your brand voice quicker
Later ✌️
Blogging faster makes you more competitive and grows your site quicker.
Using AI is one of the best ways to start writing more efficiently. But other hacks like keeping your writing tabs open, creating a workflow and doing solid research are equally important.
Just remember to always prioritize quality over quantity.
One epic post per week is better than 100 fluffy, AI-generated, unoriginal posts — especially if you’re trying to build your brand.
